1. HTML Editor
The browser-based and feature-rich editor provides a familiar user interface - much like Microsoft Word and similar online editors - for creating and updating web pages. The editor works with Microsoft Internet Explorer 6 or later and web browsers using the Gecko engine (e.g. Firefox on Linux).
2. Office Integration
Update Word, Excel, and PowerPoint files with one click instead of going through the process of downloading, saving, editing, and uploading the document. This compels users to update documents more frequently. This requires no client-side installation.
3. Announcements
Announcements are a special content category. They are a great way to quickly publish or display any kind of short news, information or updates.
4. Web Folders
"Open as Web Folder" allows the user to open any document category from the intranet as a web folder for easy access.
5. Video ("Corporate YouTube")
Turn your intranet into a "corporate YouTube" filled with videos such as training, marketing, presentation, executive reports, meetings and anything else to share with employees anywhere, anytime.
The video streaming component works like YouTube in that it uses Flash video (.flv files). Flash video player is a browser plug-in allowing employees to view the cideo on their web browsers without downloading anything other then having the most current Flash plug-in.
6. Image Gallery
Manage and share produt images, event photos and more.
7. Version History
All revisions of a web page are maintained in the document history. The history can be used to restore previous versions of a page and to comply with regulations.
Monitors who accesses documents and the changes made, it improves efficiency and accuracy.
8. Approval Workflow
Employees can customize a multi-level approval process for new and updated documents. They can set up, for example, a workflow that requires two mangers' approval before moving forward, making changes or deleting.
9. Lifecycle Management
The Lifecycle Management assists in keeping the content up to date and fresh e.g. by starting review workflows or automatically archiving expired content.
10. Checked Out Documents Portlet
lists all documents/topics checked out by the current user.
11. Check Out/Check In
Version control feature that gives employees a point-and-click way to "check out" a document to prevent others from working on the same document at the same time. When done with revision, the employee "checks in" the document.
12. Shared Content
Publish content on multiple pages in one step. Content can be logos, banners, news and more.
13. Glossary
Shows the glossary terms from all sites as an index.
14. Site Map
Lists all the pages of the site in an organized way.
15. Multiple File Upload
Allows users to publish and tag multiple files in one go. This is especially helpful if a number of similar files need to be published, e.g. if a number of pictures from the last trade show are published, the same tags can now be aplied to all pictures at the same time. Additional tags can be added for each file individually.
16. Distribution & Alerts
Information about all new/updated documents can be formatted to appear on the personalized Home Page as "My News" and/or in a personalized newsletters by email.
17. News List Portlet
Shows the most recently published or updated topics/items in one or more categories. The News feature comes with these layout options:
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Show news in a list or as a scrolling ticker.
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Show/hide excerpts.
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Create short excerpts from the article.
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Show/hide images and/or topic icons.
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Select number of topics.
18. Daily Digest
The Daily Digest is a daily or weekly email newsletter. It combines the advantages of the personal My Notifications and the global Group notifications into a single application. Users can select which information they want to receive, how frequently they want them and what level of detail they want to receive with the newsletter. Administrators can define which information should be sent to which group or role of users. Plus, they decide which information should be sent always (by disallowing users to unsubscribe from a certain digest section).
19. News Panel
An interactive display of the latest news or updated items from one or more categories. When hovering over one of the headlines a popup preview shows a excerpt from the article which can be opened by clicking the headline.
20. Virtual Lists
The Virtual List Portlet allows to show all documents with a certain tag assigned - either from all or selected categories e.g. policies are stored in several categories and they are all tagged with the keyword "policy". A Virtual List Portlet could now be used to show all policies independently of their storage location within the directory.
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21. Employee Directory
Employees have instant access to other employee contact information so they can connect with each other. The directory can locate employees by skill, position and location to help when employees don't know the name of the person they need to reach.
22. People Finder
Find people and contact information by name, location or department.
23. Organization Chart
Employees can get a visual picture of the company's workforce structure. The Organization Chart is automatically updated based on information from the Directory. No work is needed to create or maintain the chart.
24. Birthdays
Lists recent birthdays.
25. New Hires
Lists new employees.
26. Anniversaries
Lists employee celebrating another year with the company.
27. Employee Awards
Employee Awards share a user's achievements with everyone else and, thus, motivates employees to work towards receiving an award. Awards can be seen on the user's profile page or for instance on the corporate home page as a list.
28. User Profiles
Displays public information about employees. A profile includes photo, interests, work, education history, and communities and networks joined. A profile also comes with a personal tag cloud based on the employee's knowledge work activity to help employees find experts.
29. My Profile Portlet
This portlet is the center of the profile page. The user data can be synchronized with Active Directory and/or updated by the user himself. It is also possible to add additional, custom fields to the user profiles.
30. Profile Picture
Shows the picture of an user. This photo usually can be seen on his profile, but also in the Employee Directory, the Org. Chart or anywhere else where his/her contact information normally would be expect to show up (for example in a pop-up window when hovering over the name of an author).
31. Organizational Network
This portlet shows the reporting relationships of the user. The portlet shows people reporting to the profile owner ("Direct Reports") as well as the persons he reports to ("Report-to chain").
32. Activity Stream
The Activity stream shows employees' status messages and information about their current work, such as topics published, topics rated, tags added, communities created or communities joined. The portlet provides a filter to show only updates from colleagues the user is connected with.
33. Personal Wall
As commonly knowm from Facebook, every user has his own wall located on his profile page. Here colleagues can read the latest status updates from the user but can also leave him short messages.
34. Status Stream
This feature allows users to post their own status messages. Those will be published on the users' profile page, together with other information about his or hers current activitites. Activities could be publishing, updating or rating any type of content or creating, joining or leaving a community.
35. Followers / Following
Lists people who have subscribed to the employee's status updates or instead lists the people the employee is following.
36. Follow
Allows employee to start following the user's activities. Status updates from the user then appear in the employee's status portlet.
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37. Graphical Process Designer
Graphical environment that allows non-technical business users automate a process.
38. Workflow Engine
The Workflow Engine is a service which executes all background workflow tasks (like sending emails or updating database records). The Workflow Engine also requests user interactions (e.g. approve/reject requests) and handles automatic escalations (e.g. send a request to the manager if not handled within 24 hours).
39. Form Workflows
The manual processing of any paper form can be automated with a form workflow by replacing the paper form with an interactive web form. The workflow engine automates the routing of the electronic form through out the organization.
40. Document Approval Workflows
The workflow engine is integrated with the information & document management. This allows to automatically start a workflow process when a specific type of formal document (e.g. policies or procedures) is published or updated.
41. My Workflow Tasks Portlet
Lists the employee's open and assigned tasks and lets the employee open the task directly in the Task Manager.
42. My Workflows Portlet
Lists the employee's created tasks and the current status of each. The employee can see who is working on a specific task and follow up as needed on overdue tasks.
43. Task Manager
The workflow Task Manager controls and runs tasks and shows the history/audit trail for the task.
44. Start New Workflow Portlet
Employee can start a new Workflow Task. Available workflow processes depend on the employee's permission level and role.
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45. Blogs
A blog is an online journal where entries appear from newest to oldest. Managers use internal blogs to post events, share personal views about products, services or vision for the corporation and provide project updates. Project teams also often use blogs to report project activities. Employees can leave comments to lend insight, ask questions and more.
46. Wikis
A wiki allows approved users to collaborate and edit web pages covering a common subject. Employees use wikis to create glossaries that explain acronyms and other company-specific terms and share dynamic information that can acts like a knowledgebase. The wiki features automatic linking of keywords that lead to linked keyword's own wiki page. If one doesn't exist, it appears in red so users can fill in the missing information.
47. Social Voting
Vote on ideas or suggestions. It is different from a poll: A poll gives you several possible answers for one question. With social voting a whole idea can be rated with "thumbs up/down" and commented so the author of the idea has more than a percentage of how many liked which possibility.
48. Community Members
When viewing a community, this lists shows its members.
49. Polls
Create polls to get people's opinions on specific questions.
50. Team & Role Members Portlet
This Portlet displays all members of a role, allowing the easy location of subject matter experts (e.g. who is responsible for the content of a category/site, or who are the members of a project team).
51. Discussions
Similar to a message board, employees can hold quick online discussions. Discussions can appear in threads to make it easier to follow a specific discussion. Employees can also request email notifications whenever a new message appears in the discussion.
52. User Comments and Ratings
Star ratings and user comments have long been found on public websites — from Amazon.com to weblogs — but they are much more useful on intranets, where they’re from colleagues instead of anonymous or unknown readers. This feature allows readers to communicate with both other users and the information publishers. This feedback possibility and the inherent two way communication capabilities are characteristic features of an Enterprise 2.0 Intranet.
53. Most Popular
Shows a list of the most accessed documents from all sites.
54. Blog Rollup
Displays an aggregated view of all non-private blogs.
55. My Communities
This portlet shows all public communities together with the communitites' profile picture and tags. Paging and search capabilities make sure you will locate a community even if hundres of communities exist. Communities can be easily joined or left from this portlet.
56. Extranet / Invitations
Organizations can extend their reach beyond their company by inviting external users to community sites. It increases effective collaboration and strengthens business relationships with partners, suppliers, vendors, customers and other businesses by sharing parts of the organization's content. Existing users can send invitation emails to external users and revoke their access again.
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57. Customer Relationship Management - CRM
Complete, customizable CRM solution including: marketing campaigns, leads, accounts, contacts, opportunities, contracts, projects, tasks, help desk and management dashboards.
58. Help Desk
This application allows to create, assign and manage help desk tickets.
59. Recruiting Manager
This application gives you a central place to track all Recruiting Requisitions and Open Jobs. The application allows also to track and search on each job applicant, including their complete resume.
60. Marketing Campaign Planner
This application allows to plan and schedule marketing campaigns.
61. Leave Requests / PTO Request
Request and track your personal paid time off. The workflow engine can be used to request managers to approve PTO requests from their team members.
62. Asset Tracker
Aids the management of a company's assets by tracking asset number, vendor, value, and who has it.
63. Application Designer
The Application Designer is the easy to use, browser-based tool for building new applications and to customize all application templates. The wizard-driven interface allows amongst others: to add or remove fields, change field defaults, add or create filter views, import and export data.
64. Workflow Integration
The integrated Workflow Engine allows using these applications to automate complete business processes.
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65. Gauges
Provides a visual picture of data for easier interpretation. Dashboards have three different types of animated flash gauges available. Option to define alert levels such as green-yellow-red.
66. Bar Charts
67. Line Charts
68. Pyramid Charts
69. Funnel
70. Pie Charts
71. Doughnut Charts
72. Access any database
Dashboards can retrieve data from any external SQL database which provides an ADO or ODBC driver.
73. Role-Based Access Rights
The access to every data source is controlled by roles to ensure that user will only see the information they are allowed to see.
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74. Metadata
For each new document, add optional or required metadata (custom document properties) to automatically categorize a document. Metadata can also filter search results. Typical metadata would be information about language, country, tags which abstract the documents content or color of the image shown.
75. Related Categories
Portlet that maintains a list of links to help users quickly discover and navigate to related information. In comparison with a static topic portlet, this portlet dynamically determines the viewer's permissions in order to provide only links the user is allowed to view.
76. Category Contact
It is possible to assign a user contanct to each category. This user is the "content owner" and the primary contact for all inquiries and feedback related to the content. A portlet shows the content owner on each page or selected pages, helping users to quickly identify and contact the right person.
77. Tag Clouds
Tags represent topics related to the current content. Tags usually appear as single words listed alphabetically. The more frequently used tags appearing larger than the less frequently used ones. Web 2.0 sites like Flickr or del.icio.us use tag cluds to help visitors quickly determine what's popular.
78. Context link
In the past only HTML files allowed linking to other information. But most information is published as files or resides in applications and databases. For these information types, linking to related information was not possible dynamically.
From now on content in IntelliEnterprise is joined together via new bidirectional links. Those are called contextual links, which means they are creating meaningful relationships between every kind of information you can think of.
Read more about the next generation of navigation.
79. Task-based navigation
Task-based navigation adds a new mean of navigation to IntelliEnterprise. It knows no hierarchy what makes it kind of an anti-structure, while your existing category structure stays completely untouched. Task-based navigation guides users through performing a task by completely adapting the navigation around the task. It is a user-centric approach that enables users to skip the tedious old navigation structure and have information arranged as needed for the completion of their task.
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80. Search
Search in the full text of Word documents, Excel sheets, PowerPoint presentations, Acrobat PDF files, text files and HTML documents, employee information and data from any IntelliEnterprise application.
81. Discovery
Right beside the search results related tags, people and communities are shown allowing to refine the search and to discover the context.
82. Windows 7 Desktop Search
The Desktop Search Connector allows searching the whole Intranet directly from the Windows 7 Desktop without opening a web browser at all.
83. Search Alerts
Users can create email alerts for specific search terms. Anytime a user's specific term appears in the search results or changes, the user receives an automated email with the new search results.
84. Advanced Search
Power user can use the advanced features like boolean search terms or fuzzy search.
85. Wildcard Search
Searching with a trailing wildcard, e.g. polic* will find both policy and police while a leading wild card in the search term, e.g. *icy will find policy and spicy.
86. Search Analytics
Detailed information about an employee's search activities. For example, "Failed Searches" lists search terms that had no results. This helps content managers to add missing information that employees couldn't find.
87. Secure Search
Search results are filtered based on the employee's permission level.
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88. My Home
My Home is the user's personal home page. Users can have several personalized pages showing the user's selected information, applications and services. This is similar to a Facebook or LinkedIn profile page.
89. Recent Pages
Provides a list of the recently visited pages.
90. Implicit Personalization
Users receive a role and permissions when they join the Intranet. They have access to specific parts of the enterprise portal based on their roles and permissions.
91. My Activities
Shows the employee's latest activities.
92. My Calendar
Displays the user's personal calendar.
93. My Tasks
Lists the user's to do items.
94. ActiveDirectory & LDAP
Option features include support of Single Sign On (SSO) based on Windows Authentication and automatic synchronization of User and Group Information with Active Directory Servers or LDAP Servers.
95. Outlook Web Access Portlets
Integrates your Microsoft Exchange Outlook Web Access into IntelliEnterprise. Access your inbox, calendar, tasks and contacts and stay it synced with your Desktop, your Web Access or even your mobile devices.
96. Instant Messaging
Instant Messaging allows users to contact any other user that currently is online. A user is online if a little speech bubble can be seen right next to his name. By clicking that the conversation will be opened on both clients. Discussions help to quickly and conveniently ask or help other users without writing them emails what may take several minutes for, in fact, just one simple question that was needed to be answered.
97. Web Mail
The web-based mail app has user interface similar to Hotmail for easier adoption. All the basic e-mail features come included plus the following:
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Unlimited number of attachments per e-mail.
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Browser-safe viewing and HTML-formatted e-mail messages.
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Option to display advanced message headers.
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Users can have multiple POP3, IMAP4 and SMTP accounts.
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Editor for creating rich text and HTML e-mails.
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Advanced Address Book (not only contact informatin based on other intranet users)
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Personal signatures.
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Spam filtering options.
98. External Web Page View / IFrames
Display external web site, document or multimedia within the company's web page.
99. Web Spider
Automatically checks competitor, supplier and other web sites for updates.
100. Link-Checker
checks manually published Links/Bookmarks (e.g. references to Knowledge Base articles) for updates.
101. Weblog API
A weblog API allows users to directly publish content from Microsoft Word or any other desktop blog publishing software. Not only that writing a blogpost in Word is way faster and more intuitive than within a webbrowser. With the Weblog API image handling (a pain for every WYSIWYG editor) has never been easier. All images that are embedded into a blogpost will automatically uploaded to the IntelliEnterprise server when the blog post is published (and they keep their borders, shading, format, everything).
102. Reporting Services Integration
Embed SQL Server 2005/2008 reporting services created reports into any portal. The Reporting Services are a free Add-On from MS for SQL Server. You can use them to securely deliver pre-defined reports, so end users can easily access key reports in the context that is most relevant to them.
103. RSS Feeds
Imports selected, relevant and updated external news feeds into any portal page. It uses AJAX to load the RSS data in real time.
104. Mashup
Embed JavaScript code to combine data from two or more sources to create a new service.
105. Multilingual User Interface
IntelliEnterprise is available in the following languages: Chinese, Dutch, English, French, German, Polish, Portuguese, Russian and Spanish. Additional languages can be implemented upon request.
106. Role-based Security
Fine-grained role-based security controls the access permissions for all objects including categories, documents, portlets, applications, etc. Extensible security model allows for delegating partial administration rights to site administrators.
107. Job Server/Scheduler
This is a Windows System Service that runs in the background and automates recurring and resource-intensive processes. You can scale out the job server(s) to dedicated servers.
108. Portals
Portals are sets of predefined pages of content and applications that provide shared information and collaboration tools for a project team, a department, a branch office, or the whole company. Administrators or Business Experts build these Portals simply by selecting the appropriate Portlets from the extensive Portlet Library.
109. Scalability
The IntelliEnterprise Advanced Edition supports Web Farms, Clustering and Network Load Balancing (NLB). As traffic grows, you can add more servers to the cluster. NLB provides high availability time by automatically detecting the failure of a server and repartitioning client traffic to the remaining servers within ten seconds while providing continuous service.
110. Bookmarklet
A button on the browser toolbar to collect and archive information found while browsing.
111. Custom Portlet Chromes
Administrators can define custom borders for each portlet on a page. This feature provides more layout flexibility and makes highlighting a specific portlet easy. IntelliEnterprise comes with four different chromes. Creating your own chrome is easy, however requires minimum skills regarding XML and CSS Stylesheets.
112. Customization
Employees can customize the look and feel with templates. CSS and XSL style sheets ensure corporate identity remains consistent across the enterprise portal.
113. Usage Statistics
View statistics for visited topics and categories as well as sessions and page views for selected timeframe.
114. Top Categories
lists the most frequently accessed categories.
115. Top Topics
lists the most frequently accessed topics from one or more categories.
116. Thumbnail Generation
adenin provides an optional, automatic creation of small preview pictures ("thumbnails") for each topic. The thumbnail generation is not restricted to topics with uploaded images. The thumbnail engine also generates thumbnails for links to web pages, PDF files, Word documents, Excel files, PowerPoint presentations and all other applications which allow saving files with embedded preview pictures. Thumbnails allow a more attractive presentation and easier recognition of the content.
117. QuickLinks
QuickLinks is a navigation tool providing four powerful ways for a quick navigation even in the most complex intranet sites:
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User Favorites: each user can manage his own list of favorite pages
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Site Map: show a complete hierarchical tree of all pages of the site
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Recent Actions: an automatically maintained list of the last pages a user has visited
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IntelliLinks: a self learning list of the pages visited most frequently by a user
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