Eighty to ninety percent of a typical enterprise's knowledge resources exist as unstructured data in documents, reports, e-mail, graphics, images, audio and video files. These data sources are largely inaccessible using existing information systems. IntelliEnterprise allows for the sophisticated management of these resources, providing access to these unstructured data sources and streamlining the delivery of the content.
The IntelliEnterprise Directory organizes documents, linking to Web pages and applications in a topical hierarchy. With a secure, central repository and comprehensive document management functions, IntelliEnterprise provides enterprise-level functionality for organizing knowledge. In the directory, corporate knowledge and information can be easily organized, located and shared. From Marketing information to Human Resources forms, this workspace provides the ideal forum for sharing and accessing corporate information that pertains to all members of an organization. As a result, users can solve problems more quickly by drawing on the best practice documents and presentations created by their colleagues in other departments, by tracking market trends and competitive intelligence, and by accessing a common virtual repository of corporate communications, company procedures and other general company information provided by the organization to keep them productive. Resources can be easily targeted and located using the directory hierarchy, metadata tagging and search.
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Wikis
A Wiki is a set of web pages about a common subject, with non-linear navigational structures.
Wikis are frequently used to build online dictionaries (e.g. a Acronym Wiki) or to collaborate on highly dynamic information (e.g. a Knowledge Base).
The Wiki Portlet extends the regular HTML Editor with an automatic linking of keywords by just placing them in double brackets. Such a link may even refer to a not yet existing topic. Such links are shown in red inviting other users to add the still missing information.
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Hierarchical Directory
The directory consists of a taxonomy of folders to organize all corporate information and applications.
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Permissions
Folder-level permission controls ensure that users can access only those folders that contain information they are allowed to see.
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Metadata
For each new document, optional and required metadata (custom document properties) can be added to automatically determine how to categorize a document. Metadata can also be used to filter search results.
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Version Control
Version Control improves efficiency and accuracy by monitoring who accesses your documents and what changes they make. Automated modification workflows help you avoid counterproductive changes and accidental deletions.
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Tag Cloud Portlet
A tag cloud is a set of related tags with corresponding usage frequency. Tags are usually single words and are typically listed alphabetically, and the importance of a tag is shown with font size. Tag clouds are very common from Web 2.0 sites like Flickr or del.icio.us.
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User Comments and Ratings
Star ratings and user comments have long been found on public websites — from Amazon.com to weblogs — but they are much more useful on intranets, where they’re from colleagues instead of anonymous or unknown readers.
This feature allows readers to communicate with both other users and the information publishers. This feedback possibility and the inherent two way communication capabilities are characteristic features of an Enterprise 2.0 Intranet.
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Approval Workflow
Customizable, multilevel approval workflow for new and updated documents/information.
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Thumbnail Generation
adenin provides an optional, automatic creation of small preview pictures ("thumbnails") for each topic. The thumbnail generation is not restricted to topics with uploaded images. The thumbnail engine also generates thumbnails for links to web pages, PDF files, Word documents, Excel files, PowerPoint presentations and all other applications which allow saving files with embedded preview pictures.
Thumbnails allow a more attractive presentation and easier recognition of the content.
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Search
Full text search is available in Word documents, Excel sheets, PowerPoint presentations, Acrobat-PDF-files, Text-files and HTML documents. Users will only get matching documents for which they have access permission.
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Virtual Topic List
The Virtual Topic List Portlet allows to show all documents with a certain tag from all or selected categories e.g. policies are stored in several categories and they are all tagged with the keyword "policy". A Virtual Topic List Portlet could now be used to show all policies independently of their storage location within the directory.
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My Approvals Portlet
shows all documents waiting for approval.
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