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How To Make Your Intranet More Professional

Creating a successful intranet is a challenge, especially if your organization programs it on its own. There are so many things that could go wrong: It is not reachable, a security breach can occur, information can get outdated and new features are just mangled into existing ones.

If your company does not keep up to the date with the latest in enterprise software often you end with something like the CERN intranet (Nuclear Research organization, based in Switzerland).

The Cern Intranet

Look at it. It's completely crammed, giving you no clue whatsoever if the information on it is relevant to you.

That’s the time where companies decide to buy products like IntelliEnterprise, where a team with more experience created a stable and dynamic platform to handle knowledge, collaboration and all kinds of structured and unstructured data.

To get even more out of your intranet, here are some tips you should bear in mind when creating your structure:

The Home page

IntelliEnterprise offers extensive role-based customization options. So don’t use static content on the “home” page. You don’t want your users to read long introductory paragraphs that are completely unrelated to their work.

Content rules

In order to increase readability you should have a typography/design guide ready for your editing users.

  1. You shouldn’t use CAPITAL LETTERS for page titles. That is considered shouting in the internet; also it decreases the likeliness for users to click on it.
  2. Emphasize what you want to say by making the text bold, not by underlining it. Users could mistake that for a link. Write things you would stretch verbally, in italic. (Example: Henry said he wanted to get coffee. But then he didn’t. )
  3. Headings in HTML should not be emphasized to everyone’s individual liking (red, bigger, triple underlined). Your users should use already pre-set headings that give documents a consistent look. (Example: <h1>Welcome</h1> and <h2>Before we can start</h2>)
  4. One font-size fits all. Only use one font for all texts and another one for headings. And especially don’t use 26pt Comic Sans in Yellow; you want to be a professional company, not a lemonade stand.
  5. Don’t resize graphics by hand. Either compress images before you upload them into your HTML document, or use IntelliEnterprise’s built-in HTML editor, which also has a Picture Compressing option. If your pictures is bigger, than it is shown, that just increases download times.
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