Five ways Digital Assistant can skyrocket your productivity

Published Thu 21 Feb 2019

We all have too much work and too little time, and it’s easy to leave at the end of the day feeling as though you need just one or two more hours in the day. And when you look at the figures - employees are wasting hours every day looking for and consolidating information, and spending valuable time scouring their Intranets to complete menial tasks - it's no wonder employees feel like their time isn't their own. But it doesn't have to be that way. Personal workplace assistants like Digital Assistant do the heavy lifting for you, helping you to stay on top of your schedule and add hours of productivity back into your day. Intrigued? Join us for a walk through a typical workday, and learn how Digital Assistant could let you leave work feeling accomplished.

8:00AM - Your morning commute

You're on the BART yellow line, and... you think you have an 9AM meeting. Maybe? Was it a client meeting? Your boss asked you to have something ready by 10, and you know you had something else flagged as important in your inbox... hang on, is the train running on schedule? Hold on, better check your phone...

Pinning cards means the information you need is always a click away

Stressing yourself out before you get to work is setting yourself up for failure. By pinning cards to your Workplace, you can create a personal dashboard where Digital Assistant can show you an up-to-date view of everything you need to know to start your day on the right foot. By keeping critical information at the top of your view, you can avoid checking multiple apps and tools and get straight to the point. And because Digital Assistant works with all of your favorite apps and learns about you, it can tell you that you have an online Webex meeting with your team at 9:30AM, you have 3 emails flagged as urgent (2 from your manager) and there are no BART travel advisories - all on your phone.

10:15AM - Coffee break 

Although you've only been at work for an hour, you already feel like you're swamped with things to do. Handling approvals and tickets can be exhausting, especially if you get a large number of requests - and you definitely get a large number of requests. Digital Assistant has an easy solution - requests can be approved or denied directly from your Workspace when they appear, or can be grouped into a consolidated view for easy management. Popular apps like Workday and Concur work out-of-the-box with Digital Assistant, so you can concentrate on the task at hand. So now while you're sipping your coffee, you can use your other hand to work through your approvals. Future you is definitely going to thank you for that one.

11:05AM - Working hard

Need that file? Ask Digital Assistant to locate it for you, and get notifications about tracked changes

You're caffeinated, you know what tasks you need to tackle today thanks to your Digital Assistant - it's time to get on with it. But before long you've got 15 different applications open at one time, your laptop is starting to sound like a jet engine and you can't find the word document you opened five minutes ago. The number of applications and tools we use on a day to day basis can be staggering. Digital Assistant's integrations save you the hassle of opening multiple applications to do one thing, and make it easy to find information and documents from all of your connected apps. Digital Assistant can integrate with a huge number of external data sources, including Dropbox, SharePoint and Office 365, and display relevant information when you ask for it - whether it’s a contact from Outlook or marketing data from Salesforce.

You can see all of the apps you can use Digital Assistant with in the Card Hub.

1:30PM - Lunch

Fresh air always helps clear your mind, especially if you've been in a stuffy office all morning. But when you're busy, work waits for no-one. With work extending beyond the bounds of the office, it’s not always practical to type - especially if you’re in the car or walking down the street. Digital Assistant’s voice input support allows you to speak directly to your device, giving commands or inputting sentences as you would at your desk whilst avoiding the deadly combination of sticky fingers and cumbersome mobile keyboards. And Digital Assistant even works with Amazon Alexa and Google Assistant devices, so you can be confident your assistant is always there when you need it.

4:00PM - Nearly there

The Digital Assistant Chrome extension makes it easy to stay on top of tasks and approvals

On busy days, time can fly and it’s easy to miss emails and updates from colleagues. Even worse, you can get stuck in hours of meetings in the afternoon - which means everything else goes on hold. But with Digital Assistant, you can stay up-to-date and be proactive no matter where you are or what you're doing. The Digital Assistant Chrome extension means your personal Digital Assistant is always only one click away, and you'll receive personalized and prioritized notifications within your browser. Digital Assistant is also available inside all of your favorite apps as a chatbot, so whether you're in Microsoft Teams, Slack or a Webex meeting, you can always ask Digital Assistant a question and get a speedy AI-powered response.

You made it! And you've never felt so productive and accomplished leaving work. Feeling happy? You should - you don’t need to waste precious time navigating between pages upon pages of your Intranet to find what you’re looking for. You don’t even need to leave the page you’re on. Digital Assistant can revolutionize the way you work, and drastically improve your productivity, all with the click of a button.

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