Modern Intranet Software Features

Get over 100 comany Intranet features – included in all license tiers.

Whether you're looking to build an Enterprise Portal, a Social Intranet or a Sales Portal – with the revolutionary Modeler you can easily prototype your intranet solution to be just the way that fits your organization.



With our new "No more boring content" editor you can create content easily by dragging-and-dropping dozens of building blocks into your document. Create rich documents with great styling, picture and video embedding.

Unlike other editors all the content is responsive, meaning it will adjust automatically to the available screen size, without coding.


The browser-based and feature-rich editor provides a familiar user interface – much like Microsoft Word and similar online editors – for creating and updating web pages. The editor is HTML5 and works with all browsers without requiring plugins.

Microsoft Office Integration

With the unique "Direct Edit" function users can open Office documents right inside their desktop publishing software. Download, Check-out and Upload are all handled automatically in the background. This makes updating documents radically quicker.

Works with Microsoft Office on PC

HTML5 Video Streaming

Turn your intranet into a "corporate YouTube" filled with videos for training, marketing, presentations, executive reports, meetings and anything else you want to share with employees.

Content is streamed with a HTML5 web player that doesn't require any plugins or Flash.

Document Manager

Displays all types of files in a sortable and paginated list. From here items can be shared, managed and edited. The file upload allows multiple files to be uploaded simultaneously, and supports mass tagging.

The following features can be changed:

  • Display thumbnail

  • Show/hide different metadata

  • Filter documents by metadata

  • Allow/disallow download

  • Show description or create excerpt

  • In-line rating and commenting

  • Aggregate items from other Categories

Version History with Comparison View

All revisions of any content are maintained in the document history. The history can be used to restore previous versions of a page, document changes for compliance and audit who made changes and when.

A handy comparison view let's you quickly see changes as highlighted in green for HTML and image documents.

Document Approval

Employees can customize a multi-level approval process for new and updated documents. For example, they can set up a workflow that requires two managers to approve changes before releasing a new version of an official document.

Lifecycle Management

Automate some of the processes involved in keeping your intranet up-to-date, and ensuring that content stays fresh. With Lifecycle Management, you can have old content removed and archived automatically. Or create a task to review content once it reaches a certain date.

Automatic thumbnail generation

All Office documents, PDF's, HTML sites and images will automatically be displayed with a thumbnail of the documents first page.

Web Folders

"Open as Web Folder" allows the user to open any document category from the intranet as a web folder for easy access.

Requires Internet Explorer

News Panel

An interactive display of the latest news or updated items from one or more categories. When hovering over one of the headlines a popup preview shows an excerpt from the article which can be opened by clicking the headline.

News List

Shows the most recently published or updated topics/items in one or more categories. The News feature comes with these layout options:

  • Show news in a list or as a scrolling ticker.

  • Show or hide excerpts.

  • Create short excerpts from the article.

  • Show or hide images and topic icons.

  • Select number of topics.

Topic Read Confirmation

You can select a certain user role to receive notifications about new and updated documents. Users will then have to open and confirm that they have read the document. Ideal to have employees confirm changes to policies. Generates report of users that have/haven't read a document.


Announcements are a special content category. They are a great way to quickly publish or display any kind of short news, information or updates.

Image Gallery

Manage and share product images, event photos and more. It is also a good place to store official corporate and product logos as they are easily accessible.

Check Out / Check In

Prevent two people from working on the same document at the same time. Give employees a point-and-click way to "check out" a document and check it back in when they are finished with their revisions.

Shared Content

Publish content on multiple pages in one step. Content can be logos, banners, news and more.


Shows the glossary terms from all sites as an index.

Multiple File Upload

Allows users to publish and tag multiple files at one time. This is especially helpful if a number of similar files need to be published, e.g. if a number of pictures from the last trade show are published, the same tags can now be aplied to all pictures at the same time. Additional tags can be added for each file individually.

Virtual Lists

The Virtual List Portlet lets you give users the ability to see all documents with a certain tag, regardless of where the documents are stored. For example, they could see any document with the “policy” tag (as long as their role gives them permission to view it).

Popular content

Shows a list of the most accessed documents from all sites and the most accessed sites in general, daily and total count.


Employee Directory

Employees have instant access to other employee contact information so they can connect with each other. The directory can locate employees by skill, position and location to help when employees don't know the name of the person they need to reach.

People Finder

Find people and contact information by name, location or department. Especially useful for finding an expert in a different branch/location.

Org Chart

Employees can get a visual picture of the company's workforce structure. The Organization Chart is automatically updated based on information from the Directory. No work is needed to create or maintain the chart.


List recent or upcoming birthdays.

New Hires

Lists new or soon-to-be employees and when their start date is.


Employee Awards let you share a user's achievements with everyone else and, thus, motivate employees to work towards receiving an award. Awards can be displayed on the user's profile page. A list of award winners can be included on the corporate home page.

Profile Pages

Displays public information about employees. A profile includes photo, interests, work, education history, and communities and networks joined. A profile also comes with a personal tag cloud based on the employee's knowledge work activity to help employees find experts.

You can also include these features on profile pages:

  • Public Timeline and Instant Messaging

  • Following / Followers

  • Organizational Network

  • Status Messages and Status Stream

  • Public files and bookmarks

  • Private files (Corporate Dropbox)

Activity Stream

The Activity stream shows employees' status messages and information about their current work, such as topics published, topics rated, tags added, communities created or communities joined. The portlet provides a filter to show only updates from colleagues the user is connected with.


A blog is an online journal where entries appear from newest to oldest. Managers use internal blogs to post events, share personal views about products, services or vision for the corporation and provide project updates.

Blogs help boost employee productivity in project teams by using them as a project journal or activity report. Employees can leave comments to lend insight, ask questions and more.


A wiki allows users to collaborate and edit web pages covering a common subject. Employees use wikis to create glossaries that explain acronyms and other company-specific terms and share dynamic information that can act like a knowledge base.

The wiki features automatic linking of keywords which are placed in double brackets, e.g. [[Area management]]. If the linked term does not exist as a page yet, it will show in red so users can start extending the wiki by writing a new article.

The absence of a hierarchy can help increase employee productivity by offering more explorative discovery of new subjects.

Knowledge Base

Knowledge Bases are collections of HTML pages, Wikis and other documents that form a library of topics that users can access through various lists and funnels that detail relevant metadata.

Knowledge Bases are versatile repositories which increase employee producitivty by offering an easy retrieval of relevant information through metadata or contextually relevant links.

Idea Management

Vote on ideas or suggestions. Users can rate the whole idea with a "thumbs up/down," and add comments so the author of the idea gets more useful feedback.

User ratings and reviews

Star ratings and user comments have long been found on public websites — from Amazon to weblogs. But they are much more useful on intranets, where they’re from colleagues instead of anonymous or unknown readers. This feature allows readers to communicate with both other users and the information publishers.

Community Management

Help bolster employee productivity by letting users create virtual collaboration spaces where they can exchange on a common subject or topic.

Admin users can manage the audience by inviting new members, promote members to admins or change the community settings. Communities may be either public, registration required or invitation only.

Even external users may be invited to access and edit content in communities, offering a convenient way to turn the Intranet into an Extranet.

External invitations / Extranet

Organizations can extend their reach beyond their company by inviting external users to join community sites. This increases collaboration and strengthens business relationships with partners, suppliers, vendors, customers and other businesses by sharing parts of the organization's content. Existing users can invite external users and revoke their access if needed.

Organizational Network

This portlet shows the reporting relationships of the user. The portlet shows people reporting to the profile owner ("Direct Reports") as well as the people he or she reports to ("Report-to chain").

Status Messages

This feature allows users to post their own status messages. They will be published on the user's profile page, together with other information about his or her current activities. Activities could be publishing, updating or rating any type of content or creating, joining or leaving a community.

Followers / Following

In a Social Intranet employees can connect with others and follow their status updates. The Followers / Following portlet shows a list or thumbnail grid of people the profile owner has a connection with.


Allows an employee to start following the user's activities. Status updates from the user appear in the employee's status portlet.

Team & Role Members

Get a list of all members who hold a particular role, making it easy to find subject matter experts (e.g. the person responsible for the content of a category/site, or the members of a project team).

Apps & Workflows

Customer Relationship Management - CRM

Complete, customizable CRM solution including: marketing campaigns, leads, accounts, contacts, opportunities, contracts, projects, tasks, help desk and management dashboards.


This application lets your team create, assign and manage help desk tickets. You can use the helpdesk either interally, or even create web forms that can be placed on public websites.

Recruiting Manager

This application gives you a central place to track all recruiting requisitions and open jobs. You can track each job applicant, and search through their complete resume.

Reservation System

The reservation system allows users to book shared resources like meeting rooms, projectors, laptops or even company cars. On the overview page users can quickly check the availability of resources they are allowed to reserve. They tick all the needed resources and make the reservation in a timeframe of their choice.

Each reservation allows additional requests, such as coffee and tea or wi-fi access for a conference. Optionally a workflow can run the reservation by a manager for approval.

Marketing Campaign Planner

Plan and schedule marketing campaigns, and track results in one central location. Easily keep track of expenditures, approve new campaigns and see upcoming events in a database calendar view.

Leave / Paid Time Off Requests

Request and track your personal paid time off. The workflow engine can be used to ask managers to approve PTO requests from their team members.

Asset Tracking

Helps with the management of a company's assets by tracking asset number, vendor, value, and location.

Applicaion Designer

The Application Designer is an easy-to-use, browser-based tool for building new applications. You can also use the Application Designer to customize any application template. The wizard-driven interface makes it easy to add or remove fields, change field defaults, add or create filter views, and import or export data.

Public forms for websites

With IntelliEnterprise you can create webpages providing a Webform which can be pasted on to your website, e.g. to allow visitors to sign up for a service. The form is dynamically generated with a Wizard interface and does not require HTML skills.

Once a user submits the form the data will be send to the Intranet and saved as a new record to the application it is linked to, starting virtually the same workflow.

Webmail Client

The Webmail client has a familiar user interface and offers everything necessary for using email inside applications, e.g. unlimited attachments, HTML and Rich text formatting, advanced message headers, Spam-filtering, personal signatures, access to POP, IMAP and SMTP mail servers.

Sync with other databases

You can either pull or sync your data from any Oracle, SQL Server or ODBC-enabled database. This makes the Intranet a great central interface to unite input interfaces from different pieces of software used throughout your organization.

HTML5 Dashboards

IntelliEnterprise provides real-time dashboards to visualize key metrics to users. Business dashboards translate information from your various corporate systems and data into visually appealing presentations.

Providing real-time metrics and performance indicators – like number of new customers, new order volume, server performance, number of calls, number of new tickets – increases the intranet utilization by keeping users informed at a glance.

Dashboard Data Connectors

Dashbaords can retrieve data from any external SQL database which provides an ADO or ODBC driver.

Graphical Workflow Designer

Graphical environment that allows non-technical business users to automate a process. Just drag-and-drop the different nodes into the wireframe, configure them and connect them all up. Perfect for simple processes like PTO requests but versatile enough for the most complex processes, e.g. due diligence, board decisions, etc.

Webform workflows

The manual processing of any paper form can be automated with a form workflow by replacing the paper form with an interactive web form. The workflow engine automates the routing of the electronic form through out the organization.

PDF workflows

You can create PDF forms that support the adenin Workflow engine by mapping fields inside the PDF with the database. Even users of the free Adobe Reader can then submit PDF forms to the Intranet and their data will be stored seperately from the PDF. A manager than can open the same PDF document and the stored data will be added to the file again so s/he can see it.

Document Approval workflows

Document Approval workflows are part of the Content Management. This allows managers to electronically sign off new or updated topics, before they become visible on the live site.

Workflow engine

The Workflow Engine is a service which executes all background workflow tasks (like sending emails or updating database records). The Workflow Engine also requests user interactions (e.g. approve/reject requests) and handles automatic escalations (e.g. send a request to the manager if not handled within 24 hours).

My workflows

Lists the employee's created workflows and their current status. The employee can see who is working on specific steps and what the due date of his workflow is. Managers will also see which workflow tasks they have to manage and who submitted them.

Start new workflow

Shows a grid of all workflows the user can start based on their permission level.

Team & Role Members

Get a list of all members who hold a particular role, making it easy to find subject matter experts (e.g. the person responsible for the content of a category/site, or the members of a project team).

Intranet Search

Search in the full text of Word documents, Excel sheets, PowerPoint presentations, Acrobat PDF files, text files and HTML documents, employee information and data from any Application.


Right beside the search results IntelliEnterprise shows related tags, people and communities, allowing users to refine the search and more easily understand the context of the results.

Search Alerts

Users can create email alerts for specific search terms. Anytime a user's specific term appears in the search results or changes, the user receives an automated email with the new search results.

Advanced Search

Power users can take advantage of advanced features like boolean search terms and fuzzy search.

Secure Enterprise Search

Search results are filtered based on the employee's permission level.

External sources (Federated Search)

Almost any relational database can be integrated into IntelliEnterprise’s search as an external information asset. Details of any data set will be shown in the search results.

Built-in Search Analytics

Great results come from great content. To help with identifying potentially missing areas, search analytics prepares reports on unsucessfull, failed and total searches.

I Want To

I Want To uses task-based navigation to help users get specific tasks done quickly. They simply type in what they want to do and all the task-related information, along with instructions, policies, links, contacts and applications are brought up.

Task-based navigation allows users to find information not based on hierarchy, which may be long-winded, but instead relevant information finds the user by communicating the task with the intranet.


In IntelliEnterprise you can build your taxonomy based on tags, tasks, time and location. It is incredibly versatile and allows you to create custom metadata categories for things like customer numbers, years, profit centers, or anything that makes finding information easier in your business.

Context Link

In the past only HTML files allowed linking to other information. But most information is published as files or resides in applications and databases. For these information types, linking to related information was not possible. In IntelliEnterprise however content can be joined together via new bidirectional links; that means if you link from one topic to another, a return link will automatically be created.

This helps create meaningful relationships between every kind of information and puts content into context to other information.

Category Contact

It is possible to assign a user contact to each category. This user is the "content owner" and the primary contact for all inquiries and feedback related to the content. A portlet shows the content owner on each page or selected pages, helping users to quickly identify and contact the right person.

Tag Cloud

Tags represent topics related to the current content. Tags usually appear as single words listed alphabetically. Tags that are used more frequently appear larger than the less frequently used ones.


My Home

My Home is the user's personal home page where they can access all of the personalized information, applications and services. For example this could show due workflow tasks, personal bookmarks, upcoming appointments and emails from Outlook.

Custom themes

Choose from a range of pre-built themes that change the look and feel of the intranet.

With the Style Manager or knowledge of CSS customers can fully customize the look and feel of their intranet. Many portlet layouts can be customized with XSL templates.

Implicit personalization

Users receive a role and permissions when they join the Intranet. They have access to specific parts of the enterprise portal based on their roles and permissions.

My Workbench

Includes a user's personal calendar, favorites, tasks, mail, activities, workflow tasks, pending read receipts, etc.


A button on the browser toolbar to collect and archive information found while browsing.

Active Directory & LDAP Integration

Options include support of Single Sign On (SSO) based on Windows Authentication and automatic synchronization of User and Group Information with Active Directory Servers or LDAP Servers.

Federated Authentication

IntelliEnterprise offers federated authentication, either through consuming external STS (Secure Token Service) like ADFS, or by acting as it’s own STS.

Thus IntelliEnterprise can be used as the authentication server for any other service that supports SAML Single-Sign On (SSO).

Mobile Layouts

When a user opens the Intranet from his smartphone, IntelliEnterprise will automatically rearrange Portlets into a single or multi-column layout. You can select a different layout per user agent, which allows you to show a single column layout for all smartphones and a double-column one on tablet devices. Mobile intranet users can be directed to a specific landing page where they have easy access to portlets and links that are typically accessed while on the go.


Display external web site, document or multimedia within the company's web page.

Link Checker

Checks manually published Links/Bookmarks (e.g. references to Knowledge Base articles) for updates.

Web Spider

Automatically checks competitor, supplier and other web sites for updates.

Weblog API

A weblog API allows users to directly publish content from Microsoft Word or any other desktop blog publishing software. Not only that writing a blog post in Word is way faster and more intuitive than within a webbrowser. With the Weblog API image handling is improved as all content will be uploaded automatically.

RSS Feeds

Imports selected, relevant and updated external news feeds into any portal page. It uses AJAX to load the RSS data in real time.

Embed Javascript

Embed Javascript code that you would like to be embedded into the site. Many services like YouTube, SlideShare or Twitter offer Embed code snippets.

Role-based security

Fine-grained role-based security controls the access permissions for all objects including categories, documents, portlets, applications, etc. Extensible security model allows for delegating partial administration rights to site administrators.

Graphical Permissions Manager

The Permissions Manager allows administrators to quickly see and edit a categories' permission structure. It shows the site map as well as the roles and users that have access to the category in a grid view and color codes their respective level of access. Permissions can be changed and applied to an entire user role with one click. The Permissions Manager would also display a warning symbol where permissions are in conflict, making it easy to resolve any issues.

Multilingual User Interface

IntelliEnterprise is available in the following languages: Chinese, Dutch, English, French, German, Polish, Portuguese, Russian and Spanish. Additional languages can be implemented upon request.


Portals are sets of predefined pages of content and applications that provide shared information and collaboration tools for a project team, a department, a branch office, or the whole company. Administrators or Business Experts build these Portals simply by selecting the appropriate Portlets from the extensive Portlet Library.


Portlets are the containers in which any IntelliEnterprise function is displayed. They can be freely arranged between columns with drag-and-drop. Columns can be created and changed as needed.

Job Scheduler

This is a Windows System Service that runs in the background and automates recurring and resource-intensive processes. You can scale out the job server(s) to dedicated servers.

Usage Statistics

Automate some of the processes involved in keeping your intranet up-to-date, and ensuring that content stays fresh. View statistics for visited topics and categories, as well as sessions and page views for a specified timeframe. With Lifecycle Management, you can have old content removed and archived automatically. Or create a task to review content once it reaches a certain date.


The IntelliEnterprise Advanced Edition supports Web Farms, Clustering and Network Load Balancing (NLB). As traffic grows, you can add more servers to the cluster. NLB provides high availability time by automatically detecting the failure of a server and repartitioning client traffic to the remaining servers within ten seconds while providing continuous service.

Quick Links

QuickLinks is a navigation tool that provides four powerful quick navigation options, which will work even in the most complex intranet sites:

  • User Favorites: each user can manage his own list of favorite pages

  • Site Map: show a complete hierarchical tree of all pages of the site

  • Recent Actions: an automatically maintained list of the last pages a user has visited

  • IntelliLinks: a self-learning list of the pages visited most frequently by a user