Documents and CMS

Create, manage and distribute content to your users and improve internal communications

IntelliEnterprise creates a single unified repository for information of any source or type (office documents, web pages, video, wikis, blogs and more), helping organizations to manage and create content throughout the information lifecycle

Intranet HTML Editor Responsive Design

Responsive Design HTML Editor

Our novel Blocks editor is far more user-friendly than traditional WYSIWYG editors, allowing users to easily create content by dragging and dropping dozens of building blocks (for headlines, paragraphs, icons, images, videos, etc.) into a document.

Without the need for any code, the content is responsive, meaning it will adjust automatically to the available screen size.

One-Click Direct Edit

This unique feature lets users open and edit Office documents on their desktop software with just one click. The Intranet automatically checks the document out to prevent accidental edits by other users. This makes updating documents very easy and contributes to users making regular updates to content on the Intranet.

Intranet Office 365 Integration
Intranet Video Streaming

Video Streaming

Turn your intranet into a "corporate YouTube" filled with videos for training, marketing, presentations, executive reports, meetings and anything else you want to share with employees. Content is streamed via a HTML5 web player.

Document Manager

At heart of the Intranet CMS is the Document Manager portlet. It displays all types of files in a sortable and paginated list. From here, items can be shared, managed and edited. The file upload allows multiple files to be uploaded simultaneously, and supports mass tagging.

The following features can be customized:

  • Display thumbnail
  • Show/hide different metadata
  • Filter documents by metadata
  • Allow/disallow download
  • Show description or create excerpt
  • In-line rating and commenting
  • Aggregate items from other Categories
CMS Intranet
CMS Intranet with Versioning

Version History with Comparison View

All revisions of any content are maintained in the document history. The history can be used to restore previous versions of a page, document changes for compliance, and audit who made changes and when.

A handy comparison view lets you quickly see changes as highlighted in green for HTML and image documents.

Document Approval

Employees can customize a multi-level approval process for new and updated documents. For example, they can set up a workflow that requires two managers to approve changes before releasing a new version of an official document.

Automatic thumbnail generation

All Office documents, PDFs, HTML sites and images will automatically be displayed with a thumbnail of the document's first page.

CMS intranet Automatic thumbnail generation

Lifecycle Management

Automate some of the processes involved in keeping your intranet up-to-date, and ensure that content stays fresh. With Lifecycle Management, you can have old content removed and archived automatically, or create a task to review content once it reaches a certain date.

Lifecycle management
News gallery grid

News Gallery

The News Gallery is a visual way to present news in a grid on your Intranet’s homepage. It shows a Card with a background image of the news in a grid of three. Administrators can manage what news are shown and how many rows should be displayed.

News Panel

Displays the latest news or updated items from one or more categories unfolded, with more topics listed underneath. Upon clicking another headline the first topic will be collapsed and the selected one expands.

Intranet Document Management News
CMS Intranet Updates

News List

Shows an activity stream of the most recently published or updated topics/items in one or more categories. The News List layout can be customized as follows:

  • Show news in a list or as a scrolling ticker
  • Show or hide excerpts
  • Create short excerpts from the article
  • Show or hide images and topic icons
  • Select number of topics

Announcement Bar

This portlet can show a singular topic or news item in a horizontal bar. This is especially useful for important announcements or updates that you would like users to notice immediately upon opening the Intranet.

The bar’s background color is adjustable, so you could choose a red shade for even more immediacy. The entire Announcement Bar can be dismissed by the user, however this would reset if there is a new announcement.

Announcement bar example
Topic read confirmation dialog

Topic Read Confirmation

Topic read confirmation notifications can be selectively enforced for specific user groups or documents, ensuring that important updates are communicated and saving valuable time when it matters.

Users need to confirm that they have read the document, making it simple for having employees confirm changes to policies. You can also generate a report of users who have or haven't read a document.

Intranet Employee Newsletter

Daily Digest Newsletter

The Daily Digest is a daily or weekly email newsletter where users can choose to subscribe to certain sections and not others, based on what is available to their role in the organization. Some content can be marked mandatory, so users reliably get important updates in their inbox.

Batch File Upload

Allows users to publish and tag multiple files at the same time. This is especially helpful if a number of similar files need to be published, so that the same tags can be applied quickly; however the uploader allows each file to receive additional tags, too.

Virtual Lists

The Virtual List Portlet lets you give users the ability to see all documents with a certain tag, regardless of where the documents are stored. For example, they could see any document with the “policy” tag (as long as their role gives them permission to view it).


The browser-based HTML Editor offers users a Word-processor derived UI with formatting choices presented along the ribbons on top. With the import from Word function, it’s even easier to copy nicely formatted documents into your Intranet.


Announcements are a special content category. They are a great way to quickly publish or display any kind of short news, information or updates.

Image Gallery

Manage and share product images, event photos and more. It is also a good place to store official corporate and product logos as they are easily accessible.

Popular content

Shows a list of the most accessed documents from all sites and the most accessed sites in general, daily and total count.

Check Out / Check In

Prevent two people from working on the same document at the same time. Give employees a point-and-click way to "check out" a document and check it back in when they are finished with their revisions.